Why desk sharing?
Shared office spaces
Desk sharing has become increasingly relevant in today's work environment due to its flexibility and efficiency. By removing or reducing the number of dedicated work stations, companies can maximize office space usage. In return, this often leads to a more dynamic and collaborative atmosphere.
Hybrid work is gaining more and more popularity, due to two main reasons:
- Employers can minimize costs by removing unused work stations.
- Employees gain the benefit of working remotely.
Desk sharing also encourages interaction among team members, driving innovation and breaking down social barricades. In short, desk sharing aligns with modern work trends, offering adaptability and fostering a more engaging workplace culture.
The concept of a shared work station
Generally speaking, most office spaces are only utilized from 40-60%, even on busy days. This has mainly to do with vacations, sick leaves, work related travels or simply not high enough employment numbers. If your company has already implemented hybrid work, this number might be even higher. So why not utilize the needed office space to its maximum and in return remove unused desks?
The foundation of desk sharing consists of desks that are free to use for everyone. There are none or only a few designated workstations (i.e. CEO, Finance, Security...) and every available desk can be used by any employee. This allows for more work done on less work stations and hereby encourages full office utilization.
Keeping track of desk usage
The most important factor for implementing a functional desk sharing concept is enabling an easy booking option for employees and keeping track of the booking status and the according analytical data. This is where Flexopus comes into play. By using our intuitive booking process and interactive live plan, users can book and manage their shared desks simply and effectively. This way, no bookings can overlap and cause internal complications.
Admins gain insights into the extensive building statistics and can use features like our object heatmap to minimize non-usage of certain work stations and optimize the overall office utilization.
You are in control: with our premium maps, you are able to freely redesign and adapt your integrated furnishings - at any given point.
Daniel Fafula
Why is hybrid work so sustainable?
The great thing about hybrid work is that it benefits all parties involved. While employees gain the comfort of working remotely from time to time, employers can keep the business running at full speed, all while enabling their employees more flexibility and an overall healthier lifestyle:
For employees
By spending less time commuting to work or not having to get up unusually early, employees are more energized and, in return, can work at a higher efficiency level. This also allows them to plan the rest of their day accordingly and enables them to fit their personal tasks into their working days, instead of the other way around. They learn to actually value their time at the office and might even adapt socially, by maintaining healthy relationships with their coworkers within the office attendance hours.
For employers
By having fewer people at the office, employers can remove unused desks or even close out entire sections of floors. This leads to a more open concept and hereby often creates a more soothing environment for employees. By removing work stations and optimizing their resources, employers can minimize maintenance costs, all while keeping the business running at usual speed. Further adaptions may even lead to a positive change in opening hours or the employment of new work forces.