Get floor plans

Floor plan types

To get your office floor plans into Flexopus, you have two options:

1. Premium Maps (Extra Cost)

• Description: Flexopus offers a premium map service where an internal graphic team creates a clean, minimal SVG-based map based on the Flexopus style guide.
• Process: You provide the office layout in any format, and the Flexopus team designs and uploads the map to your instance as an unpublished office.
• Adjustments: You can request changes or use the inbuilt map editor for further edits.
• Advantages: This is the recommended method for a polished, professional look.

2. Basic Maps (Free)

• Description: If you'd prefer not to use the graphic team, you can use the basic map builder to create layouts yourself. Upload an office image, then overlay clickable, bookable objects.
• Functionality: Basic maps are fully functional but use an image background, so they may look different and be slightly larger in file size.
• Conversion: Basic maps can be upgraded to premium maps later if needed.

Each option offers flexibility based on your needs and budget.

Premium map

You can find a detailed description of the premium maps below.

Premium maps

Learn how to obtain and customize premium maps in Flexopus for enhanced navigation and workspace management.

Flexopus Help CenterDaniel Fafula

In this article, we focus more on how to get a premium map into Flexopus. The following questions will be answered:

• Which data format needs to be provided?
• How to add objects onto the map?
• How to send the data to Flexopus?
• How long does it take to create the maps?
• Additional information on the maps?

Which data format needs to be provided?

To design a premium map, our design team will need a visual layout of your office. You likely already have a layout available that you can provide in any of these formats: .pdf, .png, .jpg, .dwg, or similar. Acceptable types include:

• An office layout from an interior designer
• An architect's plan from facility management or your landlord
• A fire emergency exit plan
• Any other comparable visual layout plan

This allows us to create the map without an on-site visit, keeping the costs lower.

How to add the objects on the map?

For adding objects like meeting rooms, desks, and parking lots to the map in Flexopus, there are two main options:

1. Existing Desk Layout

If your office map already includes the layout with object locations (desks, meeting rooms, etc.), we can create the objects directly on this map for you. To facilitate this:

• Edit your office layout by marking where each desk, room, or object should go. You can use any tool (e.g., PAINT, Figma) or even print and manually mark the layout.
• Provide both the original map and the edited version with drawn objects.

This approach allows us to prepare a roll-out ready map for your Flexopus application, saving you setup time.

2. Desk Layout Unknown

If the desk arrangement isn’t finalized, we can start with a basic layout showing only the structural elements like walls, doors, and windows. You can then add and position objects using Flexopus’s inbuilt map builder tool. Once placed, you may request our team to make further adjustments if needed.

The maps you provide will serve as the primary reference for our map team.

How to send the data to Flexopus?

After gathering your office layout and determining object placement on the map, email the files to support@flexopus.com. Please specify which Flexopus instance the maps are for. Our team will review your request and pass it to our graphic team, who will create the maps. Once ready, we’ll upload them directly to your Flexopus application as an unpublished map and notify you by email.

How long does it take to create the maps?

Once you provide us the maps, they will be forwarded to our graphic design team. Usually creating the maps takes between 1-5 working days.

Additional information on the maps?

For a fully functional and user-friendly premium map, it's helpful to include more than just walls and desks. By representing familiar office elements, colleagues can better navigate and use these maps daily. We recommend adding:

• Key Office Elements: Toilets, windows, printers, kitchen, lunch area, elevators, stairs, and chill zones (e.g., sofas, chairs).
• Unique Office Features: Extras like a billiard table, fitness area, nap room, or other shared amenities.
• Larger Furniture: Desks, conference tables, and other significant fixtures that help with spatial orientation.
• Abstract Information: Room labels, the company logo, and other identifiers for clear navigation.

Having these details enhances the map's usability and appeal, aiding Flexopus adoption. Our map team can incorporate these elements if you provide their locations. Detailed and visually engaging maps improve the overall look and feel, which positively impacts the user experience.

(Optional) Home zones on the floor plan

Depending on how you plan to roll out the hybrid office concept in your organization, you can initiate a few steps to guide your users through their booking process.

OPTION A: No limitations
Everybody can book everything free of their choice.

OPTION B: Limit users with user groups
Create user groups and assign objects to groups. This way, users can only book objects with the corresponding user groups. Learn more about user groups here:

User groups

Learn how to manage user groups in Flexopus for effective access control and reservation rights.

Flexopus Help CenterDaniel Fafula

OPTION C: Home zones
We can also create home zones on your maps, which are visual markers on the floor plan indicating recommended booking areas. This helps colleagues understand where to book and encourages them to reserve desks within these zones first, using other areas only if needed.

Home zones are purely for guidance, so there's no need to enforce booking restrictions through user groups unless you prefer it. This setup helps streamline the reservation process, making it easier for colleagues to follow preferred booking patterns without restrictive measures.

Basic Maps

Another way to get floor plans into Flexopus is to use the basic map builder. You can create a basic map by yourself without external help from us.

Simply upload an image of your floor plan and place interactive objects like desks, meeting rooms, and more. It's simple and user-friendly, perfect for anyone to use without needing technical skills. For more details, read the Basic Maps Guide.

Basic maps

Learn how to create and customize basic maps in Flexopus by uploading floor plan images and adding interactive objects.

Flexopus Help CenterDaniel Fafula

Comparison premium vs. basic maps

Here's a comparison between Basic and Premium maps in Flexopus based on key properties:

1. Size of Map
   • ✅ Premium Map: Small size (typically 100 KB) due to SVG vector graphics.
   • ❌ Basic Map: Larger file size (typically 1–3 MB) due to high-quality image base, which may affect mobile data use.
2. Scaling/Zooming
   • ✅ Premium Map: High-quality vector graphics allow unlimited zooming without losing sharpness.
   • ❌ Basic Map: Image-based; zooming results in pixelation and quality loss.
3. Multiple Offices/Style Guide
   • ✅ Premium Map: Consistent style guide across multiple offices for a unified look and feel.
   • ❌ Basic Map: Base images can vary from office to office unless manually standardized, making premium maps preferable for consistency.
4. Maintaining the Map
   • ✅ Premium Map: Objects, labels, and special items can be edited in the map editor. Structural changes (walls, windows, doors) require support team assistance.
   • ❌ Basic Map: Objects are editable in the map builder, but base images (including desk layouts) require replacement if updated.
5. Price
   • ❌ Premium Map: Additional initial cost for creation, aimed to enhance user experience.
   • ✅ Basic Map: Free to create, though setup requires your time.
6. Usage Statistics
   • ✅ Premium Maps: Preferred by 99% of customers for a seamless, quality experience.
   • ❌ Basic Maps: Used by some customers, favored for simplicity and DIY setup.